Administration Assistant

Our client is a boutique local property investment company, they are now seeking an Administration Assistant to work in their Eastern Suburb based office.

Responsibilities:

• Day-to-day office administration.
• Basic monthly bookkeeping and liaison with the company accountant.
• To assist managers in the optimization of the business.
• Ensure the efficient and timely management of information flow.
• Organize and coordinate meetings, including producing high-quality meeting minutes promptly and accurately.
• Assist manager to complete monthly company reports.
• Prepare and format information for internal and external communications, including memos, emails, presentations, and reports.
• Coordinate with relevant contractors and business partners for the implementation of assigned projects.
• Manage office supplies to ensure adequate inventory levels.

Requirements:

• Fluency in both English and Mandarin, speaking and writing
• Strong time management, interpersonal skills, adaptability, and exceptional multitasking abilities
• Proficient in office applications with advanced skills in Microsoft Word, Excel, and PowerPoint, along with a readiness to learn new software and systems
• Ability to uphold confidentiality of company information
• A current Victorian driver’s license and a reliable car
• Knowledge in building and construction is a plus
• Skills in document management, data handling, and bookkeeping are preferred