Executive Assistant to the Company Director

Our client is a large global property investment and asset management company, they are now seeking an Executive Assistant to work in their Eastern Suburb based office.

Responsibilities:

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements (flights, accommodations, visas).
• Serve as the primary point of contact for internal and external stakeholders, screening communications and prioritizing urgent matters.
• Prepare agendas, presentations, reports, and correspondence on behalf of the Director.
• Coordinate logistics for executive meetings, board sessions, and corporate events (e.g., venue booking, catering, materials).
• Track action items, deadlines, and follow-ups to ensure timely execution of projects.
• Maintain confidential files, records, and databases with meticulous attention to detail.
• Oversee office management tasks, including supply inventory, vendor coordination, and expense reporting.
• Anticipate needs and resolve conflicts proactively to optimize the Director’s time and productivity.
• Manage the Director’s personal calendar, including family commitments, medical appointments, and social engagements.
• Plan and coordinate personal travel, leisure activities, and household logistics (e.g., reservations, event tickets).
• Handle discreet errands, such as gift purchasing, bill payments, or coordinating services (e.g., home repairs, pet care).
• Provide light support to the Director’s family as needed (e.g., school schedules, family event coordination).
• Maintain confidentiality and discretion in all personal matters.

Requirements:

• Fluency in both English and Mandarin, speaking and writing
• Strong time management, interpersonal skills, adaptability, and exceptional multitasking abilities
• Strong problem-solving skills and emotional intelligence.
• Willingness to work flexible hours, including occasional evenings/weekends.
• Trustworthy, adaptable, and resourceful.
• Unwavering professionalism and discretion when handling sensitive information.
• Worked as an Executive Assistant in the past is preferred but not essential
• Full time working rights is a must